Privacy notice

Last updated: June 2026

This notice explains how Spin for SIM™ handles the information you provide when you give feedback on a simulation session, and when an authorised trust account is used to access the site. We've written it in plain English; if anything is unclear, please get in touch using the button at the end.

Who we are

Spin for SIM™ is a low-fidelity, high-frequency multidisciplinary maternity simulation programme operated by Dr Lucinda Whitton, who is the data controller for the information described here. You can contact us at [email protected].

What we collect

When you complete a session feedback form, we collect only what you choose to enter:

• The trust or site, a session identifier, and which scenario you took part in
• Your professional role and (derived from it) your broad specialty
• Your confidence ratings before and after the session, your overall rating, and how likely you are to recommend Spin for SIM™
• A key learning point and any free-text comments you add
• Whether you have agreed to your anonymised feedback being shared for educational purposes
• The date and time the feedback was submitted

To control access to the training content, each participating trust is given a login. The email address used for that account is processed only to provide and secure that access.

When you first accept the Spin for SIM™ Licence Agreement on a device, we record your name, your role, your account identifier, the licence version, and the date and time you accepted. This is kept as a record that the licence terms were agreed.

When you register as a facilitator, we also record your professional role, your employing trust, and the date you registered. We use this only to understand how many facilitators are using Spin for SIM™, in which roles, and across which trusts. We do not collect or retain other unnecessary personal identifying information for this purpose.

What we do not collect

• No patient information. Please never enter patient-identifiable details, and we ask facilitators to reinforce this.
• No names. Feedback is anonymous — we do not ask who you are.
• No advertising or tracking. We do not use marketing cookies, and we do not sell data to anyone.

Why we collect it

• To improve the quality of the scenarios and the training experience
• To evaluate whether the training is effective (for example, changes in confidence)
• To share learning and evidence about the programme — which may include dissemination, presentation and publication — using anonymised, aggregated information, and only using your individual responses for this purpose where you have given consent

Professional confidentiality

Spin for SIM™ is intended solely for educational quality improvement and evaluation.

• Trust leads and facilitators are responsible for ensuring that no confidential patient information, and no identifiable staff information, is entered into any feedback form or free-text field.
• All submitted content must comply with local information-governance, confidentiality and professional standards.
• Free-text fields should capture learning and team processes — not individuals or specific clinical cases in an identifiable way.

Where it's stored and who can see it

Feedback is stored securely in our database, provided by Supabase and hosted in Europe. Access is protected by login and by database security rules, so that feedback can be read only by authorised Spin for SIM™ administrators. It is never made publicly viewable.

How long we keep it

We keep identifiable-by-session feedback for 5 years, after which it is deleted or fully anonymised. Anonymised, aggregated statistics (which are not personal data) may be kept indefinitely to demonstrate the programme's impact.

Your rights

Under UK GDPR you have rights including access to your data, correction, and erasure. Because feedback is anonymous, we may not be able to identify a specific submission as yours; please contact us with as much detail as you can and we will do our best to help. You can also complain to the Information Commissioner's Office (ico.org.uk).

Changes to this notice

We may update this notice from time to time. The date at the top shows when it was last changed.